For businesses navigating the complexities of the Affordable Care Act (ACA), ensuring ongoing compliance can often feel like a daunting task. From tracking hours worked to offering health coverage and filing the necessary IRS forms, managing ACA requirements can become an overwhelming and time-consuming process, especially as your workforce grows. However, with ACA-Track, your business can unlock the full potential of ACA compliance, streamlining the process and ensuring that all reporting, eligibility, and tracking requirements are met with ease.

The Challenges of Staying on Top of ACA Compliance

The ACA mandates that businesses with 50 or more full-time equivalent employees (ALEs) provide affordable health insurance to their workers. In addition to offering coverage, businesses must track employee eligibility, hours worked, and coverage status. Failure to meet these ACA requirements can result in hefty penalties, making timely and accurate reporting a critical part of your business operations. However, as your business grows and your employee base becomes more diverse, managing this data manually becomes increasingly difficult and error-prone.

Without a streamlined system, businesses often struggle with tracking eligibility for variable-hour employees, calculating full-time equivalents (FTEs), and keeping up with changing IRS reporting requirements. ACA-Track simplifies and automates these tasks, reducing the administrative burden while ensuring that your business stays compliant with all ACA regulations, year after year.

How ACA-Track Simplifies ACA Compliance

ACA-Track provides an easy-to-use platform that automates key ACA compliance tasks, helping your business save time, reduce errors, and stay compliant with IRS regulations. Here’s how ACA-Track works:

• Seamless Integration with Existing Systems: ACA-Track integrates with your existing payroll, HRIS, and timekeeping systems, pulling data from these sources automatically. This ensures that your compliance data is always up-to-date and accurate, eliminating the need for manual entry and the risk of errors.
• Real-Time Eligibility Monitoring: ACA-Track continuously tracks employee eligibility for health coverage. As employees’ status changes—whether from part-time to full-time or when they hit the ACA’s 30-hour threshold—ACA-Track alerts you to make necessary coverage offers, ensuring timely compliance with ACA guidelines.
• Automated IRS Form Generation: The platform generates all the necessary IRS forms, including 1095-C and 1094-C, pre-populated with accurate employee data. This automation eliminates the need for manual data entry, reduces the risk of mistakes, and ensures the forms are filed on time to avoid penalties.
• Error-Free Reporting: ACA-Track performs automated error-checking, reviewing the data for discrepancies before it’s submitted. It flags issues such as missing or incomplete data, incorrect employee classifications, or missing hours, giving you the chance to make corrections before filing.
• Real-Time Alerts and Notifications: ACA-Track sends proactive alerts for key compliance deadlines, eligibility changes, and potential errors in your reporting. These notifications help you stay on top of your compliance requirements and make adjustments before issues arise.

Streamlining ACA Reporting for Maximum Efficiency

When it comes to ACA compliance, generating the correct reports and submitting them to the IRS on time is a major undertaking. ACA-Track automates this process, ensuring that your business’s ACA reports are accurate, complete, and filed on time. Here’s how ACA-Track makes reporting simple and efficient:

• Automatic Form Generation: ACA-Track automatically generates IRS forms 1095-C and 1094-C, ensuring all employee health coverage data is accurately included. The platform pulls in information on hours worked, benefits offered, and eligibility status, saving time and reducing the chances of errors.
• Seamless e-Filing with the IRS: Once the forms are generated, ACA-Track allows you to e-file directly with the IRS. The platform ensures that the forms are in the correct format and submits them to the IRS on time, reducing the administrative burden and ensuring timely compliance.
• Customizable Reporting Options: ACA-Track offers businesses customizable reporting options, allowing you to generate reports based on employee status, eligibility criteria, or coverage group. This flexibility ensures that you can tailor reports to fit your business’s needs, regardless of your employee structure.

Scalability and Flexibility for Growing Organizations

One of the biggest challenges of ACA compliance is ensuring that your system scales with your business. As your workforce grows, you’ll need a solution that can manage multiple employee types, coverage options, and reporting structures. ACA-Track is built to scale with your organization, offering the flexibility to handle growing employee numbers, multiple business locations, and complex coverage structures.

Whether your company operates in a single location or has multiple subsidiaries, ACA-Track helps you manage compliance across your entire organization. The platform supports multiple EINs, tracks eligibility across various employee groups, and generates separate reports for each business unit. This scalability ensures that you can maintain ACA compliance, no matter how complex your organizational structure becomes.

Prepare for ACA Audits with Confidence

In the event of an IRS audit, businesses must be able to provide detailed records to demonstrate compliance. ACA-Track ensures that your business is always audit-ready by storing all of your ACA-related data in one secure location. Whether it’s eligibility data, coverage details, or IRS forms, ACA-Track makes it easy to retrieve historical records and track any changes made over time.

In addition to secure data storage, ACA-Track provides you with the necessary tools to respond quickly and efficiently to audit inquiries. The platform’s audit support features include the ability to generate reports for specific time periods, track changes in employee data, and ensure that all records are complete and accurate for IRS submission.

Expert Support to Help You Stay Compliant

ACA-Track doesn’t just provide software; it offers ongoing support to ensure your business stays on top of its ACA compliance. Each ACA-Track client is assigned a dedicated account manager who provides personalized support, training, and guidance on ACA regulations. Whether you need help understanding new IRS rules, resolving issues with data discrepancies, or simply want advice on optimizing your reporting process, ACA-Track’s expert team is here to help.

With ACA-Track, you’re not alone in managing your compliance. Our team is here to support you every step of the way, ensuring that you remain compliant and confident in your ACA reporting.

Start Managing ACA Compliance with ACA-Track Today

ACA compliance doesn’t have to be a burden. With ACA-Track’s powerful automation, scalability, and proactive reporting tools, your business can streamline its ACA compliance process, reduce errors, and stay on top of all regulatory requirements. ACA-Track empowers businesses to handle compliance efficiently, no matter their size or complexity.

Ready to unlock the full potential of ACA compliance? Visit ACA Compliance Services today to learn how ACA-Track can simplify your ACA compliance and help your business thrive.