As the Affordable Care Act (ACA) continues to evolve, ensuring that your organization remains compliant can feel overwhelming. Between tracking hours worked, employee eligibility, and staying updated with IRS reporting requirements, it’s easy to see why many businesses struggle with ACA compliance. However, ACA-Track provides an intuitive solution that simplifies and streamlines the entire process.
Understanding ACA Compliance Requirements
The ACA mandates that certain employers provide health insurance to full-time employees. These regulations are not just about offering coverage; they also involve extensive reporting requirements, such as filing the IRS Form 1095-C and Form 1094-C. Failure to comply with ACA rules can lead to substantial penalties, making ACA compliance a serious business concern.
Tracking hours, determining eligibility, and generating the necessary IRS forms can be time-consuming and complex. For businesses looking for an efficient solution, ACA-Track offers a full-service compliance system designed to handle all aspects of ACA tracking and reporting. By automating many of the manual processes involved in ACA compliance, businesses can ensure they remain compliant with minimal effort.
How ACA-Track Simplifies Compliance
ACA-Track takes the guesswork out of ACA compliance with its comprehensive tracking system. It can easily collect employee data from multiple systems, including timekeeping software, payroll systems, and manual time sheets. This integration ensures accurate tracking of hours worked across all employee types, from full-time to variable-hour employees.
One of the key challenges of ACA compliance is monitoring employee eligibility. With ACA-Track, businesses can monitor employee eligibility thresholds and receive real-time alerts when an employee reaches a significant threshold, such as the 30-hour per week requirement for full-time status. This feature allows employers to act proactively, ensuring they stay ahead of potential compliance issues.
Comprehensive ACA Reporting Made Easy
ACA-Track takes the burden out of reporting by automatically generating the necessary IRS forms. The platform creates Forms 1095-C and 1094-C, calculating the appropriate codes based on employee data. This automated process ensures that the reporting is accurate and timely, reducing the risk of costly errors.
In addition to creating these forms, ACA-Track can e-file them directly with the IRS. The software also performs data integrity checks during the data upload process, flagging any discrepancies for review. This ensures that businesses can correct errors before submitting their filings, mitigating the risk of IRS penalties.
Dedicated Support for ACA Compliance
One of the standout features of ACA-Track is the exceptional support provided to clients. Each business is assigned a dedicated Client Success Advisor, who offers personalized guidance and support throughout the compliance process. Whether it’s resolving data issues, correcting IRS reporting errors, or navigating audits, ACA-Track’s team is there to assist every step of the way.
The dedicated support system ensures that businesses don’t have to navigate ACA compliance on their own. Whether it’s preparing for the annual reporting cycle or responding to IRS inquiries, ACA-Track provides the expertise needed to handle all aspects of ACA compliance seamlessly.
Seamless Integration with Payroll and HR Systems
Many companies already use payroll systems, HRIS (Human Resources Information Systems), and other employee management tools. ACA-Track integrates easily with these systems, allowing for seamless data collection without the need for manual input. This integration minimizes the risk of human error and ensures that businesses have accurate, real-time data at their fingertips.
Furthermore, ACA-Track’s data mapping capabilities allow businesses to integrate their existing data formats, whether it’s Excel or CSV files, into the platform without any need for custom APIs. This makes the transition to ACA-Track simple and quick, without disrupting existing workflows.
Data Security and Compliance
When dealing with sensitive employee data, security is paramount. ACA-Track takes data security seriously, ensuring that all personal information is encrypted within its cloud-based platform. The system is certified under SSAE 16 and SOC 2 Type 1 standards, offering businesses peace of mind that their data is being handled with the highest level of security and compliance.
In the unlikely event of a data breach, personal identifying data is encrypted, ensuring that no sensitive information is exposed. ACA-Track’s secure data transfer protocol (HTTPS) further strengthens its commitment to protecting client data throughout the entire compliance process.
Conclusion
With the complexities of ACA compliance continuing to grow, businesses need an efficient, reliable, and secure solution to manage the process. ACA-Track simplifies ACA tracking and reporting, ensuring that your business remains compliant and avoids the risk of costly penalties. Whether you’re managing employee eligibility, generating IRS reports, or responding to audit requests, ACA-Track provides a comprehensive, user-friendly platform to handle it all.
For more information on how ACA-Track can streamline your ACA compliance process, visit ACA-Track and discover the benefits of a full-service ACA tracking and reporting solution.
